Office 365, SharePoint, SharePoint 2010, SharePoint Online

SharePoint Online: Recycle Bins

So many of you would of heard of the useful functionality that is Recycle Bins, the place where a deleted file, folder, list, library or subsite is sent.. but for how long and how does this work? And how can I restore content

When any of those above types of content is deleted is immediately send to the End User Recycle Bin, these items in the End User Recycle bin are stored for 93day(s) and will automatically be emptied once that time lapses.

The Item in question is then sent to the ‘Deleted from end user recycle bin’ or what most call Stage 2 Recycle bin once again these items will be stored for 93 days before being removed completely from your SharePoint Online environment.

It is important to note once an item is removed from this recycle bin (stage 2) there is no coming back, so manage with care.

So you need to restore a file, First of all how can you get to these Recycle Bins?

  1. On your site collection in question, Click Settings > Site
    Settings

  1. Under the Site Collection Administration Category you will see the Recycle
    bin option click it

    Alternatively you can browse straight to https://yoursite.sharepoint.com/_layouts/15/AdminRecycleBin.aspx

On the left hand side you will see the ability to select between the two available recycle bins

Restoring an item

  1. Select the file you would like to restore and click ‘Restore Selection‘ , you will be promoted to confirm the restoration click OK

    And that’s it we have taken you through the retention schedule of the Recycle bins, what items are stored in the Recycle bin, how to access the Recycle bin and how to restore from it.

If you would like to learn how to restore a deleted site collection please read an article I wrote on the topic

http://wp.me/p3MEaF-V

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Office 365, SharePoint, SharePoint 2013, SharePoint Online

SharePoint Online Promoted sites

By Default when a Office 365 user is logged in they are redirected to the outlook.office365.com, naturally users trying to find their SharePoint then click the Sites link on the Office 365 nav bar

By default the user is taken to a list of all the sites and sites they are following, as seen in the image below…

So how do we change this list and control who sees these Promoted links?

 

  1. Logged on as an Administrator browse to https://yourtenant-admin.sharepoint.com
  2. On the left hand side navigation click user profiles3

  3. Select Manage Promoted sites

     

  4. Now we have a full list of all the promoted sites that are available for users to easily link off to, you can now add, edit, remove & even Apply Target audiences to specific audience groups to see certain sites.

     

    For example in your SharePoint tenant you have a HR Site Collection and would like to target an office 365 security Group called ‘HR’ you can easily apply Target audiences to only show HR staff this Promoted Link

     

    Below are some screenshots of the Promoted Links page along with the properties available when editing.

    So now you have the knowledge to start making Promoted Links useful to your users.